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Customer Service and Support

Policy on Customer Support

In accordance with the Toshiba Group Standards of Conduct and Toshiba Group Customer Satisfaction Policy, Toshiba Group employees are committed to responding to requests and inquiries from customers sincerely, rapidly and appropriately. The basic approach, “Serve all customers with care,” formed in 1999 underpins Toshiba Group's customer support.

Toshiba Group Standards of Conduct 2. Customer Satisfaction

Toshiba Group Customer Satisfaction Policy

Revision of Rules and Manuals

In line with the establishment of the JIS Q10002 management system for handling complaints, “Quality Management-Customer Satisfaction-Guidelines for Complaints Handling in Organizations,” in June 2005, Toshiba revised its Customer Complaint Manual and the Basics of Dealing with Customers in April 2007, and has conducted business operations in accordance with the revised manual. We will continue to revise the manual, as needed, endeavoring to ensure inculcation of the revised manual by posting it on the intranet and conducting orientations.

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Structure for Customer Support

Customer Support

We have set up product-wise call centers in various countries. Each call center formulates its own targets for improving the quality of customer support.

The managers in charge of the contact centers in Japan meet regularly since FY2005 to exchange information on developing and implementing plans, including telephone response skill training, CS awareness surveys for contact center staff, and self-checks on response quality.

Major Contact Centers for Individual Users

Major Contact Centers for Individual Users

Structure for Repair and Service

Toshiba Group's structure for repair and service is organized according to products. We are working to enhance repair and service quality so that customers can use Toshiba products safely for a long time.

In Japan, Toshiba Group is working toward improving the quality of services. For the same, an "After service Enhancement Working Group" has been set up to share issues and develop improvement measures.

Education and Training for Repair and Service Staff on Customer-oriented Service

Toshiba Group companies in charge of repairing home appliances, elevators, medical systems, POS systems, digital MFPs, and PCs have formed a working group to share information on problems and make improvements.

To facilitate the provision of services tailored to the needs of individual customers and companies, the working group established a sub-group called the Toshiba Group CS Service Committee, which has close ties with the local community.

In emerging countries, to improve customer satisfaction with after-sales services, we started providing education on customer-oriented service and etiquette training in FY2011. In FY2013, we conducted customer-oriented service training in China, and call center training in India, Indonesia, Vietnam and Singapore. In addition, with a view to improving the quality of operators’ services at call centers, we formulated service quality standards for operation management.

Joint training for field engineers in Japan
Joint training for field engineers in Japan
 

Customer satisfaction awareness training for service technicians in Vietnam
Customer satisfaction awareness training for service technicians in Vietnam

Business call center in India (TVs and PCs)
Business call center in India (TVs and PCs)
 

Customer-oriented service training for service engineers in India
Customer-oriented service training for service engineers in India

 Service etiquette pamphlet (Chinese language edition)
Service manner pamphlet (Chinese language edition)

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Enhancement of Response and Support to Customers

Initiatives for Handling Inquiries from Customers

Contact Center Enhancement working group develops and implement plans for Toshiba Group companies such as providing training on telephone response skills, conduct CS awareness surveys for contact center staff, and conduct self-checks on response quality. In addition, since FY2009, Toshiba Group Contact Center Awards is held every year.

In November 2013, we held the 5th Toshiba Group Contact Center Awards involving the participation of 21 operators in charge of customer services, selected from 16 contact centers. Through such events, we rewarded the efforts of skilled, customer-oriented operators and shared their skills and outstanding responses among the contact centers as a means to enhance overall quality.

Initiatives for Providing Repair and Other Services

Activity Example: Prompt maintenance support and new services in Toshiba Elevator and Building Systems Corporation

On the day of the Great East Earthquake, the staff of Toshiba Elevator and Building Systems Corporation began visiting buildings in difficult circumstances due to major aftershocks and disruptions of public traffic and communication systems. The following day on March 12, the first group of employees and staff arrived in the Tohoku area. Staff from branches and offices, manufacturing sites, and business partners as well as technicians arrived from all over Japan by registered emergency vehicles via emergency access roads. The support staff have been working on the prompt recovery of affected elevators by utilizing an integrated system of design, manufacturing through maintenance service, and a nation-wide service network, and their efforts continue to this day. As part of the measures to prepare for post 3.11 aftershocks and scheduled blackouts due to exceeding demand for power, the Company also established an information service for “elevator operation information during earthquakes,” in which information on the operation of elevators can be checked via computer when earthquakes occur, and a “service to stop elevator operation by remote control” that is free of charge from September 1,2011 (Disaster Prevention Day in Japan). In response to the experiences gained from the Earthquake, Toshiba Group companies that provide aftersales services are currently working on revisions of disaster response manuals to improve our system to offer better services without interruption in the case of a disaster.

Activity Example: Providing quick services after the Great East Japan Earthquake

As a result of the Great East Japan Earthquake, the Sendai service station of Toshiba Service & Engineering Co., Ltd., which is responsible for repairing home appliance products, had to suspend its operations mainly because its buildings were damaged. However, on March 22, eleven days after the disaster, the company resumed its operations on a full scale as the communication infrastructure returned to normal.

During this interval, its personnel continued to attend to repair requests at the contact center. In particular, there were many requests from affected people for repair of LCD TVs and water heaters, and at one time, the number of such requests rose to ten times as many as usual. In order to provide services quickly, a total of over 120 field engineers from the company nationwide were shifted to the Tohoku region for repair services. In addition, in cooperation with Toshiba Carrier Corporation, a temporary service station specializing in water heaters was set up in Sendai.

Despite the fact that some of the field engineers had also been affected by the earthquake, they promptly attended to repair requests, and this was greatly appreciated by many customers.

Activity Example: Toshiba Medical Systems Corp.

Customer Support and Training Center (Japan)
Customer Support and Training Center (Japan)

At Toshiba Medical Systems Corp. (TMSC), to support customers in making maximum use of delivered equipment, we provide a variety of training programs for service engineers, application specialists and overseas hospital engineers at the Customer Support and Training Center. For example, we have been providing a service training program for overseas customers since 2000. With a total of 183 customers from 29 countries having participated in the program so far, the demand for the training is still growing from year to year. In recent years, the program has been provided not only to hospital engineers, but also to instructors who teach how to use X-ray and other medical equipment at universities, technical colleges and technical/occupational training centers to which we have delivered our products. After a training session, we conduct a questionnaire survey on the training in order to reflect customers’ needs in the program.

Activity Example: Toshiba Service & Engineering Co., Ltd.

Toshiba Service & Engineering Co., Ltd., a provider of repair and maintenance services for home appliances in Japan, has been continually providing training to enhance technical skills. In addition, since 2006, the company has held annual training for enhancing the quality of response to customers for all service engineers, including those of partner companies nationwide, and in FY2013, about 2,000 participants including field engineers of partner companies and managerial staff attended such training. Every semester, the company has been implementing trainings under different topics to improve the quality of skills for customer satisfaction.

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Education and Training of Employees on Dealing with Customers

Understanding the importance of customer satisfaction is emphasized in Toshiba Group employee training on the skills necessary for dealing with customers.
In addition, we also provide a variety of manuals, including the Customer Service Manual and Collection of Telephone Responses to Customers, as well as raise employees’ customer service awareness through employee briefings and publication of information on the company website.

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System to Facilitate Handling of Customer Inquiries and Claims

We have a database system to compile major customer inquiries and claims which we report to the concerned division and the top management.
We not only deal with customer inquiries and claims but also make efforts to prevent the recurrence such claims.

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Checks and Audits concerning Customer Support

Since 2005, self-audits of major call centers have been continuously performed once a year since FY2005 using the Contact Center Quality Checklist unique to Toshiba.
High priority items which have low implementation status are focused, and targets are set. Accordingly, measures for improvement are implemented, such as customer response skill training, monitoring, etc.

Case Studies on Efforts to Improve Customer Support

Activity Example: Toshiba Elevator and Building Systems Corp.

Toshiba Elevator and Building Systems Corp. facility training building
Toshiba Elevator and Building Systems Corp. facility training building

Toshiba Elevator and Building Systems Corp. constructed a new facility training building on the site of the Toshiba Fuchu Complex in FY2013. This new building, which also functions as a showroom, is designed for providing maintenance services for elevators and building facilities as well as for conducting engineer training in order to improve facility construction skills. The building is equipped with a high-rise elevator shaft for skills training on the maintenance of high-speed elevators. Such elevators have been increasing in number in recent years as increasingly taller buildings are erected. This facility training aims to ensure safety and comfort during high-speed elevator operation. In addition, the East Japan Service Information Center, which provides round-the-clock support services, including remote monitoring of Toshiba elevators and building facilities, relocated to this building and expanded its office in order to provide a variety of technologies designed to ensure security for customers. A maintenance support system that makes use of mobile phones is also available to facilitate speedy recovery from damage suffered due to an accident or large-scale earthquake.

Activity Example: TOSHIBA TEC Solution Service Corp.

TOSHIBA TEC Solution Service Corp. Contact Center
TOSHIBA TEC Solution Service Corp. Contact Center

TEC Engineering Corp., in charge of POS system maintenance, monitors networks around the clock throughout the year for customers with service contracts and provides support, remote maintenance, and failure recovery services.

In order to enhance the level of customer satisfaction, the company solicits customer opinions to understand customer needs and mobilizes them to improve the level of services as well as daily operations.

Activity Example: Toshiba Medical Systems Corp.

Newly constructed Three R Center
Newly constructed Three R Center

Sale of recycled equipment:
When customers introduce the latest equipment to provide advanced medical care, existing equipment that can still effectively perform its functions is sometimes discarded. In some cases, such equipment is sold as used products without proper maintenance or without the capability to fully perform its functions. Since 1992, Toshiba Medical Systems Corporation has been offering trade-in services for such equipment to maintain it at maintenance centers in Japan, the United States and Europe for resale in regions that are in short supply of medical equipment.
In November 2013, we established the Three R Center within the head office of Toshiba Medical Systems Corp. and started maintenance services for the Aquilion 64 CT system. We have shipped nine pieces of recycled equipment to facilities in Japan, South Korea, India, Pakistan and Venezuela. Under current circumstances in which many used products are recycled and distributed by third parties, maintenance and recycling services offered by manufacturers themselves provide customers with a sense of security in terms of product quality and safety. We aim to promptly establish maintenance and recycling services in order to further promote medical equipment trade-ins.

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